The base accounting software includes the ability to enter your organization's information and add and set permissions for each of your users (System Management), set up your chart of accounts (Account Maintenance), an easy-to-use transaction entry screen (Check Register), a more advanced transaction entry screen for the non-novice user (Journal Entry), and a Report screen. This should be all you need to get started.

Aplos Web Suite is fund accounting software for nonprofits. It was designed with the non-accountant volunteer in mind. You begin by purchasing the base accounting software and then add apps or bundles (group of apps or functionalities) as your organization's needs grow. That way you only buy what you need and can upgrade and customize your software at any time.

The base accounting software includes five screens: System Management, Account Maintenance, Check Register, Journal Entry, and View Reports. These five screens provide all the accounting functionality a small nonprofit would need, while simplifying the task of keeping the books.

• System Management :: this screen allows you to enter your Organizations name as you want it to show on your reports. It also is where you enter your organizations address, website, tax-id number and edit your fiscal year. If you have multiple users, you can add users and edit their permissions in System Management
• Account Maintenance:: this screen is where you set up your chart of accounts. Your chart of accounts is divided into five types of accounts (assets, liabilities, fund balances, income, and expenses). You can add, edit, and delete accounts or groups of accounts. This screen has a built-in protection to ensure your books are accurate - you can't delete an account that has transactions associated with it. Most people set up their chart of accounts in less than an hour and rarely return to this screen
• Check Register:: this is the screen where you will spend most of your time. It is set up just like a checkbook. You select an account and enter a payment or a deposit. The rest of the Fund Accounting is done in the background for you.
• Journal Entries:: this screen is where you will enter more complex and/or non-cash transactions. This screen has a built-in feature that will not let you post a journal entry unless it is in balance, which ensures your accounts are accurate. This screen has a memo field to help you identify a given transaction at a later date.
• View Reports :: this screen is where you can see everything you have entered in easy-to-read formats. It contains the following reports: Chart of Accounts, Trial Balance, Balance Sheet, Income Statement, Income Statement by Month, and the Transactional Report. Many of the reports are customizable with drag-and-drop fields. For example, in the Balance Sheet report you can drag-and-drop each of your funds (that you created in Account Maintenance) to quickly see how you are doing by fund. Each report is titled with your organization's name (as it appears in System Management), the report name, and the date(s). You may export your custom reports to a spreadsheet for further analysis or to a PDF to save or send. Lastly, you can print each of the reports from this screen.

In addition to the screens listed above, the Base Accounting Software includes several security features (like automatic backup and password protected logins), allows for worldwide access via the internet, has multiple user functionality, CPA or Auditor access, as well as a host of other features which are all included for the low starting price of only $11.99 per month!

Have more than one user? Our pricing grows with your organization.

• 2 - 5 users for $19.99
• 6 - 10 users for $34.99
• 11 or more users for $59.99