Batch Entry within Aplos?

As much as we pride ourselves on being simple and easy to understand in the world of fund accounting, we recognize tasks within our own software that might merit an explanation.  For instance, in the Cash Transactions module, you will notice a section called “enter tax deductible contributions.”  Within my own nonprofit, the majority of my fund accouting time is spent here.

Before you begin entering transactions here, imagine you were filling out a detailed deposit slip for your bank account with checks listed individually.  The purpose of this section is to do just that – list out the batch of checks (contributions) you would like to deposit.  The batch entry name can be whatever you would like it to be, but you must enter a name for the information to save.

For our nonprofit’s purposes, I simply enter the date I will make the deposit to stay consistent with my bank records, and name the batch according to what purpose the batch serves.  For example, we have contributions that come from various sources – Paypal as well as donor checks.  To differentiate between batches, I might call the batch “Paypal August 30 2010″ and keep the list of donor checks separate with a different batch entry title.  Again, this is how my bank records would show the deposits and makes the most sense for me.  The great thing about Aplos is that you can customize entries according to what makes the most sense for you.

We appreciate individuals, like myself, who come from minimal accounting experience and desire to see them succeed.  Please feel free to email us with any questions you might have regarding fund accounting or specifically Aplos related questions.